Job Posting
Office Manager/Admin. Asst.
Office Manager/Administrative Assistant
Reports To: COPE Project Coordinator
Department: Seminole Nation COPE Program
FLSA Status: Non-Exempt
Job Purpose:
The Office Manager is a healthcare professional responsible for directing, supervising and coordinating staff and office activities on a day-to-day basis to provide quality, cost effective patient care.
Job Duties:
• Serve as primary individual responsible for coverage of front office phones and front desk.
• Plan and coordinate client schedules.
• Maintain client files.
• Prepare budget and monitor expenses.
• Order medical and office supplies.
• Oversee and manage all paperwork for patient care, and all levels of reporting.
• Ensure positive collaboration between staff.
• Arrange informational materials for patients.
• Keep inventory records.
• Responsible for incoming and outgoing mail processes.
• Ensure adherence to healthcare laws, rules and regulations.
• Perform other duties as assigned.
Knowledge, Skills and Abilities:
• Hands on experience with accounting and administrative operations.
• Knowledge of recovery and addiction preferred.
• In-depth knowledge of medical procedures, operations and terminology.
• Excellent organizational and time-management skills.
• Outstanding communication, interpersonal and leadership skills.
• Customer service orientation.
Work Environment:
• Work is performed in an office environment.
• Duties of the position will require some travel.
• Evening, weekend, and/or holiday work may be required.
Physical Demands:
• Must be able to sit, stand, stoop, bend or kneel for long periods of time.
• Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking, hearing and visual acuity.
• Frequent lifting (up to 15 lbs.)
• Occasional lifting (up to 30 lbs.)
Minimum Qualifications/Requirements:
• High school diploma or GED required, Associate’s Degree preferred.
• Intermediate to advanced computer skills (Word, Excel, Power Point, etc.)
• Previous working experience as an Office Manager in the Substance Abuse field for three (3) years.
• Culturally sensitive.
• Valid Oklahoma driver’s license with ability to meet Seminole Nation liability insurance requirements and maintain eligibility for insurance.
• Must be able to pass background check, with no prior convictions and/or felonies.
• Must be able to comply with the Seminole Nation Drug Free Workplace policies.
Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.
Additional Information
Position Type : Full Time
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