Job Posting
HR Assistant
Position: HR Assistant
Reports To: HR Director
Department: Human Resources (HR)
Job Purpose: The Human Resources (HR) Assistant is responsible for the daily administrative and HR duties of the HR Department. They assist with recruitment and record maintenance as well as provide clerical support. Duties involve a wide range of support activities inside the HR Department, from coordinating meetings to maintaining the employee database to posting job ads. An important part of the role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.
Job Duties:
• Assist with day-to-day operations of the HR functions and duties.
• Provide clerical and administrative support to HR employees.
• Compile and update employee records (hard and soft copies) and distribute to appropriate departments.
• Assembling and maintaining personnel records for employee data management, reporting and archiving files.
• Maintain employee records with HRMS software with resume database familiarity.
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.)
• Coordinate HR projects (meetings, training, surveys, etc.)
• Deal with employee requests regarding HR issues, rules, and regulations.
• Communicate with public services when necessary and requested.
• Properly handle complaints and grievance procedures and forward them to HR Director and Personnel Board.
• Coordinate communication with job candidates and schedule interviews.
• Assist with initial orientation and onboarding of newly hired employees.
• Perform other duties as assigned.
Knowledge, Skills and Abilities:
• Knowledge of the principles and practices of human resources management; of human resources programs such as employment, compensation, and of federal, state, tribal and local laws and regulations governing personnel activities.
• Knowledge of HR policies and procedures.
• Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
• Skills in verbal and written communication; record keeping; customer service; organization and attention to detail; in operating human resources-related software applications and systems such as Microix and Workflow.
• Skills in operating Microsoft Office including Word, Excel, PowerPoint, Outlook, and Adobe Pro.
• Skills in handling multiple tasks and prioritizing; researching and referencing laws, rules, regulations, policies and procedures.
• Ability to compile reports, analyze data, and make recommendations.
• Ability to perform basic statistical and accounting functions.
• Ability to effectively manage decision-making and utilize interpersonal skills.
• Ability to communicate and interact effectively with managers, staff members, tribal officials, clients and the public, both verbally and in writing.
• Ability to maintain strict confidentiality of information as related to personnel matters and material of sensitivity.
• Ability to work efficiently under pressure and organize work plans and priorities to assure timely submission of completed work.
• Ability to intuitively examine issues and independently pursue background and/or additional information and resolve these issues in a professional manner.
Work Environment:
• Work is performed in an office environment with exposure to normal office temperatures and noise.
• Work requires extensive use of computers, telephones, and related equipment.
• Duties of the position will require some travel both in and out of state.
• Evening, weekend, and/or holiday work may be required.
Physical Demands:
• Work is typically performed in a sedentary office setting involving sitting, standing, and walking.
• Must be able to squat, bend and crouch to reach filing systems.
• May lift, carry, move, and/or set up equipment and materials that weigh up to 25 pounds.
Minimum Qualifications/Requirements:
• High School Diploma/GED required. Associate’s Degree from an accredited college or university with major coursework in human resource management is preferred.
• Experience working in a human resources department providing administrative and technical assistance work is preferred.
• High ethical standards and ability to exhibit a high level of professionalism and confidentiality.
• Valid Oklahoma driver’s license with ability to meet Seminole Nation liability insurance requirements and maintain eligibility for insurance.
• Must be able to pass background check, with no prior convictions and/or felonies.
• Must be able to comply with the Seminole Nation Drug Free Workplace policies.
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