Job Posting
Deputy Court Clerk I
Position Title: Deputy Court Clerk I
Department: Tribal Court
Reports to: Court Clerk/Director
Wage Classification: Non-exempt
Job Summary
The Deputy Court Clerk I is a professional position of the Judicial Branch of the Seminole Nation. The position performs a variety of court related duties including, but not limited to, processing, filing, and assisting in the timely processing of case files. The position maintains professional interactions with employees, visitors and community members.
Essential Functions
The Deputy Court Clerk I position is an entry level position and shall be responsible for a host of administrative tasks. Satisfactory job performance will be determined by successful execution of the following:
• Accepts and receives the filing of all legal pleadings. Notifies all parties of record regarding continuances, cancellations, rescheduling and other activities of the Court.
• Builds, organizes and manages case files from open to close and monitors cases for scheduling for hearings/reviews.
• Performs case management activities for a centralized court records operation; files court documents within court files. Ensures files are up to date.
• Scans paper files to electronic images.
• Assists with preparation of court dockets and scheduling of cases.
• Assists the Judge in the courtroom by recording, preparing court minutes, warrants and other documents as directed by the court.
• Maintains utmost confidentiality of client records, conversations and community issues.
• Assists litigants with proper forms without giving legal advice.
• Responds to telephone and mail inquiries and private information on relevant cases as appropriate.
• Drafts or assists with drafting forms, mailings, reports, etc.
• Creates and maintains specified files and logs as required.
• Perform other duties as assigned.
Minimum Qualifications
• An Associate’s degree in criminal justice, legal studies or related field; or a minimum of two (2) years administrative experience, preferably court related experience.
• Possess an understanding of the legal process, be willing to learn and take direction from our Tribal Court Judge and Court Administrator.
• Be familiar with Seminole Nation of Oklahoma Judicial Code. Possess legal research skills to assist the Court.
• Valid Oklahoma driver’s license with ability to meet Seminole Nation liability insurance requirements and maintain eligibility for insurance.
• Must be able to pass background check, with no prior convictions and/or felonies.
• Must be able to comply with the Seminole Nation Drug Free Workplace policies.
Knowledge, Skills and Abilities
• Knowledge of court office practices and procedures.
• Knowledge of records management and customer service practices and techniques.
• Ability to communicate efficiently and effectively, both verbally and in writing.
• Ability to handle multiple tasks and meet deadlines.
• Ability to work under stress and keep composure.
• Ability to exercise independent judgment.
• Ability to maintain confidentiality.
• Must be able to travel in or out of the state for daily or overnight training.
• Must be able to pass the Seminole Nation required background check.
• Must be able to comply with the Seminole Nation Drug Free Workplace policies.
Physical Demands
Frequently stands, walks, talks and hears; occasionally sits for long periods while in court; uses hands to handle objects; reaches with hands and arms; specific vision requirements include close, color, distance, peripheral and the ability to adjust focus; occasionally required to lift up to twenty pounds.
Work Environment
Work is typically performed in an indoor environment with moderate noise levels.
Additional Information
Position Type : Full Time
Shift : Day
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